Conditions of participation

For the Chantignole and Saint-Vincent-Ferrier schools in the municipality of Bromont, please refer to the municipal conditions of participation included below in section 3 – Specific municipal conditions of participation.

1. Conditions for the participation of your child

It is understood that…

The school is responsible for the project and its volunteers. To obtain further information or share your comments on the Trottibus Walking School Bus, please contact the person in charge of the Trottibus committee at the school.

Your child can join the Trottibus Walking School Bus anywhere on the route. Please note that as a parent or legal guardian, you are responsible for making sure your child safely joins the Trottibus. We strongly urge that you wait with your child until the Trottibus arrives, or that you accompany him until you reach the walking school bus.

The Trottibus is based on the same principle as a regular school bus and cannot wait for latecomers as it must get to school on time before classes start.

Volunteers who walk with the children are parents and/or members of the community. They receive road safety training, are obligated to wear the yellow security vest provided by the Canadian Cancer Society (CCS), and are subjected to a criminal background check.

By accepting these conditions of participation, you acknowledge that the Trottibus Walking School Bus does not completely eliminate normal (or inherent) risks and you waive any and all claims against the school and School Board, employees and officials, and the Canadian Cancer Society, as a result of any injury, illness, death or other damage that may result directly or indirectly from your child’s participation in this project.

You give the school and the Canadian Cancer Society permission to photograph and film your child during his/her participation in the Trottibus Walking School Bus, and give your full consent to use any photo or video of him/her in the school’s and the CCS’s communications.

The school and the Canadian Cancer Society are committed to ensuring the confidentiality and security of personal information related to volunteers and participating children. The information provided is protected and will not be shared with any other organization.

From time to time, the Canadian Cancer Society may contact people who have provided personal information on its web site and who have agreed to be contacted for their input. These surveys are designed to enhance our services. While aggregate data collected as part of these surveys may be made public, no personal data will be disclosed to anyone.

The Canadian Cancer Society may later contact people who registered online for Trottibus to provide information on various issues. The CCS may get in touch by mail, phone or e-mail. If you don’t want Trottibus and the Canadian Cancer Society to contact you or publish Trottibus photos or film of your child, we will respect your decision. Please let us know by contacting us at:

Canadian Cancer Society — Québec
5151, boul. de l’Assomption
Montréal (Québec) H1T 4A9
trottibus@cancer.ca

2. Conditions for participation as a volunteer

It is understood that…

All volunteers who walk with the children are parents and/or members of the community. They receive road safety training, are obligated to wear the yellow security vest provided by the Canadian Cancer Society (CCS), and are subject to a criminal background check.

You give the school and the Canadian Cancer Society permission to photograph and film you during your participation in the Trottibus Walking School Bus, and give your full consent to use any photo or video of you in the school’s and the CCS’s communications.

The Canadian Cancer Society may later contact people who registered online for Trottibus to provide information on various issues. The CCS may get in touch by mail, phone or e-mail. If you don’t want Trottibus and the Canadian Cancer Society to contact you or publish Trottibus photos or film of you, we will respect your decision. Please let us know by contacting us:

Canadian Cancer Society — Québec
5151, boul. de l’Assomption
Montréal (Québec) H1T 4A9
trottibus@cancer.ca

Volunteer non-disclosure agreement

At all times, the privacy and dignity of the volunteer will be respected. As a volunteer with the school, you are likely to have access to personal and confidential information and documents pertaining to its students, its parents and its volunteers. It is therefore essential to take reasonable measures to protect and maintain total confidentiality.

Consent

I confirm that I have read and understood the present terms and I agree to abide by them. I also declare that the information provided is true and correct.

I understand that I represent the school in my duties as a volunteer and I commit to conducting myself professionally to uphold its reputation and integrity and respect the above mentioned conditions for participation in the Trottibus Walking School Bus.

3. Trottibus for Neighbours Participation Conditions

Preamble:

Trottibus for Neighbours enables anyone with a child (“parent”) to get in contact with other parents or area residents to create group routes so their child can walk to school under the supervision of area parents or residents (“guides”) who will share walk days. This service is mainly offered for home-to-school routes and is based on the same principles as a walking school bus.

This service is an initiative aimed at increasing the physical activity of young and old people alike, reducing traffic around schools, lowering our collective carbon footprint, and teaching road safety to young pedestrians who are new to the road.

Service Description:

Trottibus for Neighbours enables parents and guides who registered on the trottibusvoisin.ca website (“member”) to use and benefit from the service, which includes access to the following features:

Finding parents who live nearby and have children attending the same school
Finding guides who live nearby
Creating, managing, modifying and deleting a group route anywhere in Quebec (route itinerary, stops and schedules)
Finding a route and registering your child for a route
Registering as a guide for a route
Accessing the Directory of Members (parents and guides) and the list of children registered for their routes
Sending email invitations to potential parents or guides
Accessing a walking schedule and managing it for route members (parents and guides) in order to find out who the guides will be on each walk day.

Values:

To promote the success of this initiative, members and children registered for Trottibus for Neighbours must adhere to 5 core values:

Mutual support
Compliance with road safety rules
Punctuality
Sense of responsibility
Enthusiasm

Mandatory Registration:

In order to use the Trottibus for Neighbours service, a member must register on the website by creating a user account. To do so, the municipality in which the member resides must be a participating Trottibus for Neighbours program partner. In addition, the member can only create a route to a school in their municipality.

The information communicated by the member must be true and accurate at all times. Members can access their information at any time by logging onto the trottibusvoisin.ca website.

To complete the registration process, users must accept these participation conditions by checking the designated box.

After registration, the member will receive an email confirming their email address and formalizing their registration.

Any member who wishes to become a guide must follow an online course on road safety and undergo a criminal background check carried out by their municipality before being able to participate in the Trottibus program. The member must contact their municipality for terms and conditions.

Confidentiality:

The Canadian Cancer Society is committed to taking all necessary precautions to safeguard the personal information of members and their children, keep member information from being distorted or damaged, and ensure that unauthorized third parties cannot access it.

The Canadian Cancer Society’s privacy policy is designed to help you understand how we collect, use and disclose your personal information so you can make informed decisions when you share such information. Politique de condifentialité | Société canadienne du cancer

By accepting these participation conditions, you also agree to the terms of our privacy policy and approve the collection, use and disclosure of your personal information in accordance with this policy.

In addition to what is stipulated in the confidentiality policy, as part of the Trottibus for Neighbours service, your personal information will be collected so you can contact other potential parents and guides and use the website to create and manage group routes. Your personal information may also be shared with your municipality, its police department, or even with an investigative agency in order to carry out a criminal background check. By accepting these terms, you also consent to the collection, use and disclosure of your personal information for such purposes.

Access to Other Members’ Information:

In order to use Trottibus for Neighbours, members have access to the following information concerning other members who are part of their route: last name, first name, postal address, email address and telephone number (“Directory”). Members also have access to the list of children registered for the route in which they are participating.

A route initiator can make their route “private”, in which case the route and the walking schedule will not be made public and visitors to the website will not be able to ask to join this route. Only the route initiator will be able to invite other parents and potential guides to join. The latter will then have to complete the registration form, accept the participation conditions, take an online course on road safety, and undergo a criminal background check within 30 days. The route initiator is responsible for inviting guides whom they believe can be trusted to keep children safe. To this end, the route initiator is fully responsible for any misconduct of a guide on the route and releases the Canadian Cancer Society from any liability and damages arising from such misconduct. The route initiator will ultimately finalize the process by accepting the parent or guide. Only then will the parent or guide be able to access the Directory of Members for this route and the list of children registered for it.

The route initiator can also make their route “public”, in which case visitors to the website will be able to see the route and the walking schedule (departure and arrival times). If a parent or potential guide wishes to join the route, then they will have to complete the registration form and agree to the participation conditions, take an online course on road safety, and undergo a criminal background check. As in the case for a “private” route, the route initiator will ultimately have to accept the parent or guide so the latter can access the Directory of Members of this route and the list of children registered for it.

Accessible member information is not intended to be passed on to persons who are not subject to these participation conditions (“third parties”). This information is collected in order to put members in contact with each other and to create group routes. The Canadian Cancer Society will not pass on personal information about members and guides to third parties except for criminal background check purposes. You cannot pass on any personal information concerning members and guides to third parties without their written consent.

Canadian Cancer Society Role and Commitment:

The Canadian Cancer Society’s role is limited to offering a website facilitating contact between neighbours, the creation of routes, and access to certain tools enabling members to collaborate on developing their own Trottibus for Neighbours.

The Canadian Cancer Society is committed to making the website available 24 hours a day, 7 days a week, with the exception of maintenance periods or cases of force majeure.

Operating and Safety rules applicable to Parents and their Children:

Trottibus for Neighbours is based on the same concept as a school bus: it cannot wait for latecomers, because it must arrive in time for the start of classes. It is therefore essential that all parents and their children stick to the schedule. For safety reasons, there must be at least two adult guides per route.

As a parent, you must make sure that your child goes to the Trottibus meeting point. We strongly suggest that you wait for the arrival of the Trottibus with your child or take them to the place where the group is if you missed the Trottibus. Your child can join the Trottibus anywhere on the route.

Once they join the Trottibus, children must listen to and follow the guides’ instructions. Everyone should behave in a manner that ensures their own safety and that of others.

You agree to read and explain these operating and safety rules to your child and to make sure they understand them.

Operating and Safety Rules applicable to Guides:

As a guide, you must follow the established route and walking schedule since Trottibus for Neighbours is based on the same concept as a school bus: it must arrive in time for the start of classes. For safety reasons, there must be at least two adult guides per route. You must always obey road safety rules and the following RULES OF CONDUCT:

Always guide the children with care and diligence and ensure their safety to the best of your ability;
Show respect, patience, honesty and integrity with parents, their children and other road users;
Contribute to the creation and maintenance of a positive and safe environment for children by promoting mutual respect and listening on the Trottibus;
Collaborate with other guides taking part in the Trottibus;
Refrain from aggressive, inappropriate, vexatious or discriminatory conduct.

Rules regarding COVID-19 applicable to everyone:

Parents, their children, and guides undertake to comply with all COVID-19-related health measures established or recommended by public health authorities. Parents, their children and guides further undertake to comply with COVID-19 procedures established by the Canadian Cancer Society, available on trottibusvoisin.ca

Responsibility of Parents and Guides:

Parents and guides are fully responsible for the organization and running of their Trottibus for Neighbours. They are solely responsible for any damages that may be caused to other members, their children and/or others in the context of the organization and/or running of their Trottibus for Neighbours.

Liability Exclusions:

Except in the event of willful misconduct or gross negligence on the part of the Canadian Cancer Society or its employees or officers, the latter will not be liable for any damages or inconvenience that members, their children and/or third parties may incur resulting from the organization and/or running of Trottibus for Neighbours routes or from any act or omission committed by any member or child in the context of the organization and/or running of such routes. In this regard, parents and guides will in no way be considered agents, proxies, principals or employees of the Canadian Cancer Society, whose role is limited to putting parents and guides in contact with each other.

Notwithstanding willful misconduct or gross negligence on the part of the Canadian Cancer Society or its employees or officers, the latter will not be liable for any erroneous or fraudulent information that may be communicated by a member on the Trottibus for Neighbours website. The Canadian Cancer Society will not be liable for any member’s disclosure of personal information to third parties.

By accepting these participation conditions, you accept the risks inherent to walking as a means of transportation and acknowledge that the Canadian Cancer Society cannot completely eliminate such risks. You also acknowledge that you are responsible for your child’s deeds and actions when they use Trottibus for Neighbours.

Communications:

By accepting these participation conditions, you give the Canadian Cancer Society the authorization to photograph or videotape your child or you during your participation in Trottibus for Neighbours, and you definitively grant the Canadian Cancer Society the right to use such material for communication purposes.

You hereby agree that the Canadian Cancer Society may contact you at a later date to send you information on various subjects. Such communications may occur by mail, telephone or email.

From time to time, the Canadian Cancer Society may contact individuals who have provided personally identifiable information on its website and have agreed to be contacted for their feedback. The purpose of these surveys is to improve our services. The aggregate data collected from such surveys may be made public, but no individual data will be transmitted to anyone.

If you do not want the Canadian Cancer Society to contact you or to post pictures of you or your child, we will respect your wishes. Simply let us know by contacting us:

Canadian Cancer Society – Quebec

5151 de l’Assumption Blvd.

Montreal, Quebec H1T 4A9

Telephone: 1 888 939-3333 /trottibus@cancer.ca

Feel free to contact us should you have any questions about the operation of our website or to share any comments or suggestions you may have about the site.

Consent:

I confirm having read and understood these participation conditions and agree to comply with them. I undertake to read and explain to my child the operating and safety rules presented herein. I also declare that the information provided on the Trottibus for Neighbours website is true and accurate.

Conditions to participate